Uva Payroll Calendar 2025: A Comprehensive Guide

The University of Virginia’s Payroll Calendar for 2025 is now available, providing employees with a comprehensive overview of important dates, deadlines, and changes for the upcoming year. This calendar is essential for ensuring timely and accurate payroll processing, and it is crucial for employees to familiarize themselves with its contents.

The calendar includes information on pay dates, deadlines for time entry, holidays and closures, special payouts and deductions, and instructions on how to access the official calendar online. By staying informed about these details, employees can avoid potential payroll errors and ensure they receive their payments on time.

Holidays and Closures

The University of Virginia observes the following holidays and closures in 2025. All holidays are paid except for Juneteenth, which is unpaid.

Holiday List

• New Year’s Day (January 1): Paid
• Martin Luther King Jr. Day (January 20): Paid
• Presidents’ Day (February 17): Paid
• Spring Break (March 10-14): Unpaid
• Good Friday (April 11): Paid
• Easter Monday (April 14): Paid
• Memorial Day (May 26): Paid
• Juneteenth (June 19): Unpaid
• Independence Day (July 4): Paid
• Labor Day (September 1): Paid
• Columbus Day (October 13): Paid
• Veterans Day (November 11): Paid
• Thanksgiving Day (November 27): Paid
• Christmas Day (December 25): Paid

Special Payouts and Deductions

In addition to regular wages, Uva employees may be eligible for special payouts or deductions in 2025.

Special payouts are one-time or periodic payments made to employees for specific reasons, such as performance bonuses, shift differentials, or overtime pay. Special deductions are amounts withheld from an employee’s paycheck for specific purposes, such as health insurance premiums, retirement contributions, or union dues.

Performance Bonuses

Performance bonuses are payments made to employees who exceed expectations in their job performance. The amount of the bonus is typically based on the employee’s individual performance, as well as the overall performance of the company.

Shift Differentials

Shift differentials are payments made to employees who work shifts that are considered undesirable, such as nights, weekends, or holidays. The amount of the shift differential is typically based on the time of day or day of the week that the employee works.

Overtime Pay

Overtime pay is paid to employees who work more than 40 hours in a week. The overtime rate is typically 1.5 times the employee’s regular hourly rate.

Health Insurance Premiums

Health insurance premiums are payments made by employees to cover the cost of their health insurance coverage. The amount of the premium is typically based on the employee’s age, health status, and the type of health insurance plan that they choose.

Retirement Contributions

Retirement contributions are payments made by employees to a retirement savings plan, such as a 401(k) or IRA. The amount of the contribution is typically based on the employee’s salary and the type of retirement plan that they choose.

Union Dues

Union dues are payments made by employees who are members of a union. The amount of the dues is typically based on the employee’s salary and the type of union that they are a member of.

Accessing the Payroll Calendar

All employees have access to the official Uva Payroll Calendar for 2025 through the university’s Human Resources (HR) portal. The portal provides a centralized location for employees to view their pay dates, holiday schedules, and other important payroll information.

To access the Payroll Calendar, employees can follow these steps:

Accessing the HR Portal

• Visit the Uva HR portal website.
• Enter your employee ID and password.
• Once logged in, click on the “Payroll” tab.
• Select “Payroll Calendar” from the drop-down menu.

Downloading the Calendar

Once you have accessed the Payroll Calendar, you can download a copy for your records. To do this, click on the “Download” button located at the top of the page. The calendar will be downloaded as a PDF file.

Frequently Asked Questions

When is the first pay date in 2025?

The first pay date in 2025 is January 2, 2025.

What is the deadline for submitting time entries?

The deadline for submitting time entries is 5:00 PM on the Friday before the pay date.

Are there any paid holidays in 2025?

Yes, there are 11 paid holidays in 2025: New Year’s Day, Martin Luther King Jr. Day, Presidents’ Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day, and Juneteenth.